Assists Your Biz Blue Home
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THE COST OF HIRING: 
VIRTUAL ASSISTANTS VS. U.S. BASED ASSISTANT

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March 27, 2025
What if I told you that you could reduce the cost of hiring by up to 50% without compromising quality?

Traditionally, most business owners believe hiring locally is the only safe option. However, there's a game-changing strategy that many companies are leveraging right now: hiring virtual assistants from Latin America.
Moreover, these aren't just any remote workers. They are bilingual, college-educated professionals who not only meet job expectations but often exceed them. Best of all, they do so at a fraction of your current costs.
In this blog, we'll break down the true cost of hiring and reveal why your next team member could be thousands of miles away and a third or even a fifth of the cost in the US.
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1. The True Cost of Hiring in the U.S.

At first glance, hiring an employee in the U.S. seems like the traditional and most reliable option. Yet, the costs go far beyond just their salary. Indeed, let's break down the comprehensive financial implications:

Salary Expectations

Role
U.S. Based Hire (Annual)
Administrative Assistant
$40,671 - $50,736 (Source: Salary.com)
Customer Support Representative
Executive Assistant

Hidden Costs of Hiring: Beyond Salary

• Taxes & Benefits: When hiring employers, as a business owner you must cover costs such as health insurance, retirement contributions, payroll taxes, and paid time off (PTO) and these benefits add approximately 29.5% to 38.2% to base salaries. (Source: U.S. Bureau of Labor Statistics, December 2024)

• Recruitment Costs: Another key point is that hiring takes time and money, from job postings to onboarding, costing thousands. Beyond direct expenses, businesses also deal with productivity losses, managerial time investment, and the risk of a bad hire, all of which can increase costs and delay operations.

• Office Space & Equipment: Similarly, employers must also consider the costs associated with providing office space, supplies, software, internet, and maintenance for new employees.
According to B2B Reviews, hiring new employees can cost three to four times the position's salary, which means the total costs could range from $180,000 to $240,000 (Source: B2B Reviews, 2024)
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2. The Cost of Hiring: The Virtual Assistant Advantage

If hiring U.S.-based employees seems expensive, that’s because it is. That’s precisely why large businesses started outsourcing to Latin America in the early 2000s. As a result, when you look at the cost of hiring virtual assistants from Latin America highly skilled and bilingual, the numbers become incredibly compelling:

Salary Expectations

Role
Latin America VA (Annual)
Administrative Assistant
$9,000 - $36,000 (Source: Glassdoor.com)
Customer Support Representative
Executive Assistant

Hidden Costs of Hiring: Beyond Salary

• Direct Cost Savings: TECLA reports that Latin American virtual assistant salaries range from $800 to $2,500 per month, and this translates to $9,600 to $30,000 per year. In other words, this represents a dramatic reduction in labor costs compared to traditional U.S. hiring. (Source: tecla.io)
• No Additional Overhead Costs: There's no need to pay benefits, office space, or recruitment fees. Essentially, this means you're getting top-tier talent without the typical financial burdens associated with full-time, in-house employees.

3. U.S. Hire vs. Latin American VA – A Cost Breakdown

Cost Factor
U.S. Hire
Latin America VA
Taxes, Benefits, Insurance
Mandatory employer-paid costs include health insurance, payroll taxes, PTO, and retirement contributions.
Not required, therefore reducing overhead expenses.
Office Space & Equipment
The employer covers rent, utilities, supplies, and equipment. Consequently, these costs add to the company's overall expenses.
Works remotely using their own resources, which in turn reduces employer overhead costs.
Recruitment & Onboarding
A lengthy and expensive process involving job postings, interviews, and training.
Faster and more cost-effective hiring by leveraging pre-vetted VAs.

The Productivity & Efficiency Factor

Versatile Skill Sets for Any Business Need

Beyond just cost savings, hiring a virtual assistant increases efficiency in ways a U.S.-based hire often cannot. Furthermore, the benefits extend far beyond simple financial considerations.

Administrative Support

Inbox management, scheduling, customer support.

Sales Assistance

Lead generation, appointment setting, CRM management.

Executive Support

Project management, data analysis, process optimization.

Bilingual Services

An advantage to expand business into Spanish-speaking markets.

Work Compatibility

• Time Zone Alignment: Latin American virtual assistants can work in U.S.-aligned time zones, thus ensuring seamless communication and real-time collaboration.

• Cultural Familiarity: Notably, they possess a strong understanding of North American business practices, allowing seamless integration into workflows and company culture.

Who Benefits Most From Hiring a Virtual Assistant?

Hiring a Virtual Assistant (VA) isn't just for large businesses or Fortune 500 companies. In fact, startups or small businesses can reap substantial benefits from this approach.
By integrating VAs into their operations, larger organizations can achieve significant cost savings, enhance productivity, and gain the flexibility needed to scale efficiently.

Here's why companies should consider making the switch:
• Business owners that are overwhelmed with admin work and need to reclaim their time.
• CEOs and managers looking to optimize workflows without hiring expensive full-time employees.
• Companies looking for bilingual support for customer service or sales then again without the high cost of a U.S. hire.
• Organizations scaling fast need staff augmentation that are not only cost-effective solutions for operations but also for support.

Ready to see how a virtual assistant can transform your business?

Calculate the Cost of Your Payroll With Assists Your Biz

Find out how much you could save on your payroll, so you can add your first staff member!

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Team Payroll Summary

US TeamOffshore Team
Average Cost Per Person:
Total Team Cost:
Average Hourly Cost:
Total Savings:

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